Office Manager

Howard Bailey Financial, Inc., a growing retirement planning firm with a focus on helping people establish financial freedom through meaning and purpose, is seeking a client-service-driven Office Manager who is highly organized, self-motivated, and finds fulfillment in helping others.

We are not like other investment advisory companies. We grow people who grow people and that means investing in excellence, and we value collaboration with colleagues instead of competition with colleagues.

Overseeing scheduling, client communication, and data input, the Office Manager coordinates business events, collaborates on marketing initiatives, and ensures a memorable client experience. Working as part of a team, this role coordinates communication and calendars between financial advisors, clients, and the client service team. Additionally, this position manages office facilities, collaborating with internal and external partners, and overseeing inventory and supply acquisition.

Essential Duties and Responsibilities
Note: Other relevant duties may be assigned.

If hired for this role, you will…

• Collaborate with Facilities Manager and local third parties to maintain the efficient operation of office to a world-class standard.
• Assist 2-3 Financial Advisors, meeting their needs for communication and coordination of their duties.
• Answer phones and greet clients in a warm and friendly manner.
• Efficiently manage client data input, interaction notes recording, database maintenance, tracking, filing, form preparation, and client correspondence for streamlined communication and organization
• Coordinate and host Howard Bailey seminars and other marketing, in-office and client events and provide support to various after-hours client events.

Education and Experience

• Associate’s degree or higher in Business Administration, Communication, or the equivalent. 
• 2+ years of experience working in a professional, fast-paced office environment. 
• Proficient in digital technology, including Microsoft 365 applications (Word, Excel, SharePoint), Salesforce, Calendly, and SMS on iOS devices. 

In addition, Howard Bailey sponsors the pursuit of certain certifications and designations such as the Financial Paraplanner Qualified Professional (FPQP) that enhances knowledge of the financial industry and enables team members to excel at their job.

Knowledge, Skills, and Abilities

A variety of knowledge, skills and abilities are useful in this position. You aren’t expected to excel in all the listed areas, but the ideal candidate will excel or be considered above average in a majority of them and will be willing to learn or grow in the areas that are lacking.

The ideal candidate will …

• Place great emphasis on creating client loyalty by ensuring the highest value of service is always provided and by delivering on commitments to our clients.
• Provide the information required by others in a concise, direct, and unambiguous way. They strive to ensure that the receiver clearly understands the specifics of their message and they can listen to, receive, and understand messages conveyed by others.
• Enable and encourage team members to work together to complete tasks and accomplish goals that individual members could not accomplish alone.
• View Howard Bailey as an open system, synthesize information from diverse sources, come to conclusions, and make decisions that are rational and based on sound evidence.

Company Benefits

• Fully sponsored health and dental insurance for the employee
• 401k with company match
• Generous quarterly vacation and personal days
• Wellness Program
• Paid Holidays

Working at Howard Bailey

Howard Bailey’s mission is to help others gain clarity in purpose and elevate meaning in their lives through personal and practical financial strategies. Our team of Advisors, Associate Advisors, and professionals from our Client Services, Impressions, Operations, and Marketing teams strive to deliver the very best experience in pre-retirement and retirement planning. Through education, one-on-one meetings, and a comprehensive team-planning approach, we have helped retirees across the country secure their financial futures. Our commitment to our mission, purpose, and core values is what makes the continued growth of Howard Bailey possible.

Howard Bailey is a growing firm with offices in Fort Wayne, Mishawaka, Brownsburg, Carmel, Indiana; and Perrysburg, Ohio. We also serve clients across the United States virtually.